Hybrid Role - 2 days a week in the Irvine office required.
What You’ll Do
1. Plan Administration & Daily Operations
Administer and maintain core employee benefit plans, including medical, dental, vision, life insurance, 401(k)/retirement programs, disability, and paid time off (PTO).
Act as a primary, trusted resource for employees and people managers, answering moderate-to-complex benefits inquiries, troubleshooting claims or enrollment issues, and escalating nuanced cases with empathy and precision.
Lead annual Open Enrollment logistical preparation, system setup, testing, and post-enrollment audits.
2. Data Analytics & Program Enhancements
Analyze standard benefits utilization, claims data, and demographic metrics to identify key trends, cost drivers, and participation patterns.
Partner with People Analytics and finance teams to generate data-driven reports and actionable recommendations that shape future plan designs and wellness initiatives.
Participate in market benchmarking studies and competitive surveys to assess industry standards and keep our offerings ahead of the curve.
3. Vendor Partnership & Stakeholder Collaboration
Foster strong working relationships with third-party administrators (TPAs), insurance carriers, brokers, and consultants to ensure seamless service delivery and prompt resolution of operational issues.
Coordinate regularly with internal partners across Payroll, HR Operations, Finance, and Legal to ensure flawless deductions, premium reconciliations, and reporting accuracy.
4. Compliance & Governance
Monitor and track compliance across federal, state, and local regulations governing employee benefits (including ERISA, ACA, HIPAA, COBRA, FMLA, and Section 125).
Support required filings and audits, including Form 5500 preparation, non-discrimination testing, and required participant disclosures.
5. Communication, Education & Documentation
Develop, refresh, and maintain clear, accessible benefits documentation, including Summary Plan Descriptions (SPDs), enrollment guides, policy documents, and intranet resources.
Partner on employee communication campaigns, organizing engaging webinars, wellness fairs, and educational sessions to empower employees to make informed healthcare and financial decisions.
Job Qualifications
What You Bring
Experience: Minimum 2 years of hands-on experience in benefits administration, HR operations, or total rewards.
Knowledge Base: Solid foundational understanding of group health plans, retirement vehicles (e.g., 401(k)), leave policies, and statutory regulations (ERISA, ACA, COBRA, HIPAA, FMLA).
Analytical Mindset: Comfortable working with HRIS systems, benefits administration platforms, and Excel (vlookups, pivot tables, etc.) to interpret plan utilization and census data.
Service-Oriented Communication: Exceptional interpersonal and written communication skills with the ability to translate complex benefit terminology into clear, empathetic, and actionable guidance for employees.
Detail & Discretion: High level of confidentiality, organizational agility, and meticulous attention to detail when managing sensitive employee health and financial information.
Education & Certifications: Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent practical experience). CEBS, PHR, or SHRM-CP certification is a welcome plus!
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Annual Pay Range
77,100 - 105,000 USD



Application Window
This opportunity is expected to remain posted through the date identified below, subject to business needs.
Thrive with Cotality
At Cotality, we offer more than just a job, we provide a benefits experience designed to support your whole self. From a flexible working model to competitive time off and standout health coverage with meaningful perks and growth opportunities, our package is built to help you thrive at work and in life.
Highlights, depending on role classification, include
Time off: Generous PTO and 11 paid holidays, plus well-being and volunteer time off.
Family Support: Up to 16 weeks of fully paid parental leave and a baby stipend.
Health: Multiple medical plan options with mental health and wellness support offerings.
Retirement: 401(k) with company match and vesting after one year.
Financial Perks: $400 annual well-being stipend and tuition assistance up to $5,250.
Extras: Recognition Rewards, Referral bonuses, exclusive discounts and more!
Cotality is an Equal Opportunity employer committed to attracting and retaining the best-qualified people available, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability or status as a veteran of the Armed Forces, or any other basis protected by federal, state or local law. Cotality maintains a Drug-Free Workplace.
Cotality is fully committed to a work environment that embraces everyone’s unique contributions, experiences and values. We offer an empowered work environment that encourages creativity, initiative and professional growth and provides a competitive salary and benefits package. We are better together when we support and recognize our differences.
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