What You'll Do
Overseeing the Accounts Payable process and ensuring that payments are processed timely and accurately with appropriate supporting documentation and in compliance with local, state and federal regulations. Reviewing, coding and approving 500-1200 invoices monthly ensuring proper GL account and project code assignment.
Overseeing the three-way match process for invoices to purchase orders in the inventory management system and resolving any discrepancies.
Manage vendor onboarding, W-9/W-8 collection and vendor data maintenance. Reconciling vendor accounts and statements on a regular basis, investigating and resolving discrepancies, identifying unapplied payments and outstanding invoices, and ensuring vendor balances are accurate and properly reflected in the general ledger
Responding to external vendors and internal departments regarding all aspects of the accounts payable and tax reporting processes
Complying with local, state, and federal government reporting requirements and tax filings while remaining current on regulatory requirements, working with external firms.
Acting as Admin for Ramp.com, maintaining approval hierarchies, responding to requests and questions as needed, reviewing and refining policies and procedures, communicating updates with the business.
Supervising and leading Accounts Payable Specialist(s) to ensure the smooth operations of financial processes. Identifying development and training needs as appropriate.
Developing and implementing process improvements and automation to streamline accounts payable workflows
Assisting with month-end close activities as required which may include journal entries and reconciliations for various balance sheet and income statement accounts
Working with various teams in the business to develop processes and systems to ensure accurate and complete reporting.
Assisting with financial reporting as required for Management, Board meetings and other investor-related requests.
- Performing other related duties as necessary or assigned, including ad-hoc analysis and projects.
- Who You Are
- Bachelor’s degree in Accounting, Finance, or a related field
5+ years of progressive accounts payable experience, including 2+ years in a supervisory or management capacity
Experience processing high-volume AP (500+ monthly invoices) in a fast-paced environment
Strong knowledge of US GAAP
Experience with 1099 reporting, sales/use tax compliance and audit support
Track record of building or improving AP processes and controls, including automation
Good proficiency with Microsoft tools (Excel, Word) is required
Experience supervising a small team
Outstanding analytical and problem-solving ability, with the ability to execute, follow-up, and ensure impeccable attention to detail
Exceptional communication and interpersonal skills with the ability to communicate and work with all levels in the organization
Excellent organizational and time management skills, ability to prioritize and multitask in fast paced and high-volume environment
Must show accountability, take initiative, be a team player, and operate with a sense of urgency
Experience in consumer products or retail preferred
Exposure to NetSuite and Ramp preferred
- Must be willing to work in-office minimum 3 days a week in our Los Angeles, CA office (employer can require 5 days a week in-office at their discression)
- What We Offer
- Best in class health, dental, and vision insurance
Healthcare FSA
Dependent Care FSA
Commuter Benefits FSA
Short-term/long-term disability and life insurance
Paid Parental leave
401k with 4% match
Pet Insurance
Legal and Identity Theft Plans
Flexible PTO
