Employee Assistance Program
Employee referral incentives
What You’ll Do
Manage project administration, including project setup, billing, change orders, reporting, document control, and closeout.
Support workforce planning, manpower assignments, staffing changes, workforce movements, and Resource Planning updates.
Coordinate new hire onboarding, temporary labor, jobsite assignments, pre-employment requirements, and employee lifecycle activities.
Manage jobsite requirements such as badging, drug testing, safety registrations, project instructions, and site access documentation.
Support payroll and workforce reporting through timekeeping, PTO administration, timecard audits, and discrepancy resolution.
Maintain accurate information in Penta, Procore, Resource Planning, Rhumbix, and other operational systems.
Provide system support, troubleshoot issues, and coordinate mobile devices for field employees.
Prepare operational reports, support special events and department initiatives, and assist with process improvements.
Additional Responsibilities
Assist with temporary labor administration, onboarding activities, employee communications, and other workforce support needs.
Support operational reports, special events, departmental initiatives, and process improvement efforts.
Provide administrative support to project and operations teams as needed.
Perform other duties as assigned by the supervisor.
What You’ll Bring
Experience in construction administration, project coordination, operations support, or a related administrative role.
Experience supporting project documentation, billing, change orders, submittals, contracts, compliance, or closeout activities.
Experience supporting field employees, subcontractors, project managers, or operations leadership is preferred.
Strong Microsoft Office and Excel skills.
Experience with construction or operational software such as Procore, Penta, Bluebeam, Rhumbix, or similar systems is helpful.
Clear communication and customer service skills.
Ability to work professionally with project managers, field supervisors, employees, subcontractors, and external contacts.
Ability to learn new software and technology and adapt to changing processes.
Good judgment and the ability to recognize when an issue needs to be escalated.
Strong organization, follow-through, and ability to manage multiple responsibilities and deadlines.
Professional demeanor, confidentiality, and a cooperative, resourceful approach.
High school diploma or equivalent.
Work Location and Schedule
ColonialWebb corporate office in Richmond, Virginia.
Full-time, onsite, Monday through Friday.
Occasional evening or weekend work or overtime may be required based on business needs.
This position is not conducive to remote work.
Equal Opportunity Employer
EOE M/W/Disability/Vets
Veterans and individuals with previous military experience are encouraged to apply.
