The Receptionist is responsible for managing the front desk, providing professional and welcoming support to employees, visitors, and external guests. The role also supports the Admin team with day-to-day office operations, meeting room management, facilities coordination, courier services, office supplies, and internal events.
Key Areas of Responsibilities
Reception & Visitor Management
Manage the reception area and provide a professional and welcoming experience to visitors and employees
Answer and direct incoming calls and assist with general enquiries
Greet, register, and direct visitors to the appropriate employees or meeting rooms.
Provide general support for visitors and meetings
Meeting Room Management
Manage conference room bookings and coordinate schedules as required
Ensure meeting rooms and common areas are properly prepared, organized, and maintained
Coordinate meeting room set up, refreshments, and basic equipment requirements
Courier, Mail & Document Handling
Coordinate incoming and outgoing domestic and international courier services
Arrange outgoing documents and parcels and maintain relevant shipment records
Office Supplies & Canteen management
Monitor inventory and arrange purchasing of office stationery, printed materials, pantry supplies, and other office consumable
Maintain appropriate stock levels and distribute supplies as required
Ensure the canteen and pantry areas are clean, organized and adequately stocked.
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Liaise with vendors and service providers for pantry equipment, office appliances, and related services.
Support invoice processing and monthly payment administration related to office supplies and services
Internal Events & General Administration
Support internal meetings, company events, celebrations, and other employee engagement activities
Assist with event logistics, catering, refreshments, and preparation of necessary materials
Provide general administrative support to the Admin team as required
Maintain accurate records and supporting documents for administrative expenses and services
Requirements
Minimum 2 years of relevant experience in reception, office administration, hospitality, or a related role preferred
Experience working in a multinational company or international business environment preferred
Proficient written and verbal communication skills in English
Strong customer service mindset with professional communication and interpersonal skills
Good organizational skills and attention to detail
Proactive, responsible, and collaborative attitude
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