Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite
Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys)
Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door
Communicate all internal messaging related to the daily operations of the San Francisco office and region
Oversee health and safety regulations within the office; when needed, ensure Covid protocols are in place and are being followed
Handle internal meetings as well as conference room coordination and support
Prioritize and manage multiple projects simultaneously
Maintain accurate documentation and filing systems
Other duties may be assigned, as necessary
Qualifications
5+ years experience in an Office Manager or similar role supporting senior leadership and/or a department
Demonstrated ability to 'think on your feet' and solve problems
Personal confidence and a passion for customer service
Can-do attitude with superior organizational skills and accuracy
Ability to maintain confidentiality in all aspects of job responsibilities
Clear and concise written and verbal communication skills
Ability to juggle multiple competing priorities under deadlines
Must be advanced in Microsoft Office applications. Google Suite is a plus
Ability to navigate online platforms, such as WorkDay, Salesforce, Coupa, & Egencia
Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed
Able to lift up to 25 lbs
Alignment to Clark Standards of Excellence: self-motivated, results-oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction, and executes
Hours: You will be expected to be in the office Monday-Friday with a typical day starting around 8:00am.
The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.
The Physical Side of the Role: Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.
Your Work Environment: Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.
Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.
A Drug Free Workplace: Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests.
Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan. Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program. For this role the salary range is $90,000 to $105,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work. https://www.clarkconstruction.com/careers/clark-experience
