Reporting to the International Health Delivery Services (IHDS) PMO Lead within the IHDS Strategic Change Function, the Intake Admin Analyst will be responsible for administrative tasks associated with the intake and portfolio processes. The role will work closely with the IHDS Intake Lead and the other Intake team members and members of our close cousins in the Reporting Team, as well as having connection points with the regional Portfolio Leads, as well as our business and Technology colleagues.
This is a Band 2 role that will set the foundations for progession to becoming a Band 3 Intake Analyst within the Intake Team. This is an entry level role where the successful candidate will be someone with a team player attitude with a willingness to learn. Ideally they will have had some experience of working within a large corporate organisation and want to expand their experience by working in a change delivery environment.
The successful candidate will have excellent organisational skills and be process driven with an eye for detail. I am looking for someone who is friendly and personable, and who will uphold the team's reputation as the safe hands at the front door of the IHDS Portfolio Change function. Full training will be given but experience of working with Jira, Excel and Sharepoint will be advantageous.
Position Description & Responsibilities
Administration tasks:-
Supporting the Intake Analysts with all admin surrounding meetings – scheduling and checking attendees, capturing and circulating minutes, following up on actions.
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Undertaking housekeeping activities for our Intake, T-shirt and Business Impact Assessment tools and Jira.
Housekeeping and follow-ups associated with our capacity allocation model.
Other general admin tasks associated with intake - Jira updates, sharepoint and confluence updates, upkeep of the shared mailboxes
Attributes
Ability to work flexibly to meet the demands of a global business
Is happy to work with reasonable level of autonomy
Strong organisational skills with an eye for detail
Experience of Microsoft applications – word, outlook, excel and Jira would be an advantage but not essential
Team working - internal/external
Customer Focus - internal/external
Strong communication skills
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