Day to day, you will manage complex calendars (including scheduling onsite visits), help coordinate travel, own hosting logistics for VIP guests, and serve as a key coordination point across the leadership team. You will also own our Brooklyn office operations end to end, from the kitchen and supplies to vendors, building management, and our quarterly Team Weeks. You will report to the Chief People Officer and work closely with stakeholders across the company.
As an Executive Assistant at Chronograph, you will
Serve as the primary EA to the CEO, with secondary support across the broader C-suite (Chief Client Officer, Chief People Officer, and Global Head of Sales)
Coordinate domestic and international travel end-to-end, including flights, hotels, ground transportation, and itineraries that anticipate and preclude problems
Manage onsite guest coordination and conference room bookings for executive-level visits and internal events
Serve as the first point of contact for office visitors, deliveries, vendors, and building management
Keep the kitchen and common areas clean, stocked, and running smoothly, including waste disposal, dishwashing coordination, and all office and kitchen ordering
Coordinate with facilities on maintenance, repairs, and safety compliance
Manage vendor and service provider relationships, including negotiating contracts and service agreements
Own office space, building, and logistics planning for our quarterly Team Week eventsHelp plan, organize, and execute company events alongside our Marketing team
Maintain organized systems and records across the executive team
Identify and drive improvements to administrative and office operations processes as the company scales
You will be successful in this role if you
Have 4 - 7 years of EA experience, ideally including office management, within financial services, fintech, or a scaled technology company
Can manage ambiguity without needing constant direction: you figure out what needs to happen and make it happen
Know when to escalate and when to handle it yourself, and have the judgment to tell the difference in real time
Are trusted with sensitive information and treat discretion as a baseline
Can help manage and appropriately pushback as needed on behalf of executives when changes occur
Manage competing priorities across multiple stakeholders without losing the thread on any of them
Communicate clearly and concisely in writing and verbally, including drafting on behalf of executives when needed
Are proficient in Microsoft Office / Google Apps Suite; familiarity with Ramp, Navan, Notion, and Slack is a plus
Use and have an interest in increasing AI fluency
Even if you do not meet all criteria, we would still encourage you to apply or get in touch! Chronograph offers an entrepreneurial environment where you will be able to proactively identify opportunities to develop and strengthen our team.
Why Join Chronograph?
We value creativity, open communication, cutting edge technology, striving for excellence in all things – and having fun along the way. We want you to be happy here for the long-term.
We offer
Flexible work arrangements (in person / hybrid - 4 days a week onsite)
Competitive salary
Unlimited and flexible vacation
401k
Generous health benefits
Regular company events
Fully-paid parental leave
...and more!
Chronograph is committed to promoting a diverse and inclusive culture, and we welcome applicants from all backgrounds. If you're a passionate team player who wants to have an outsized impact on a diverse and dynamic team, we'd love to hear from you!
Salary Range (dependent on experience)
$115,000—$140,000 USD
