Within a team environment, this position will perform the following responsibilities:
Site Operations & Materials Support (30%)
Support maintenance of the site storage room, program materials, supplies, and equipment, including materials for tutoring, mentoring, and family programming.
Sanitize, launder, and organize materials and equipment.
Inventory supplies and materials as well as place orders for replacements/new items as needed
Place and return items to the designated area of the storage room
Travel to pick-up/drop off materials, supplies, and donations as needed
Family Events & Engagement (25%)
Facilitate, plan, and coordinate monthly events for enrolled families as needed. Travel to events as needed.
Data, Tracking & Reporting (25%)
Organize, electronically file, and maintain site records (e.g., participant files, contract documentation, forms, and correspondence) in approved shared drives and systems, following agency naming, retention, and confidentiality standards, and retrieve documents for reviews and audits as needed.
Assist the Site Manager, Program Services Administrator, and Coordinators with data collection, data entry, and report preparation for tutoring, mentoring, and other FRC programs
Develop and maintain tracking system of documentation to supports County contract and funding requirements.
Administration (20%)
Process fiscal documents (i.e., purchase requisitions, check requests, expense reports) for the site under the direction of the Site Manager.
Coordinate room reservations and set-up for internal meetings, conference reservations
Coordinate travel arrangements for team and leadership as needed
Complete annual County Human Services Privacy and Security training, sign the annual Confidentiality Statement, and immediately report any suspected or actual breach of confidential information.
Job Specifications
Minimum Required
Education / Experience
Minimum High School Diploma or equivalent and two years post high school education and 2 years administrative experience.
Any combination of equivalent education and experience that supports successful performance of the
Professional/Technical Certifications: N/A
Technical Requirements
Basic computer skills; including web browsing, e-mail, data entry, and word processing. Proficiency in Windows-based programs including Microsoft Outlook, Word, Excel, and PowerPoint.
Bilingual Required: N/A
Travel: Some travel/business related driving required; Staff may choose any mode of transportation (driving, walking, bicycling, carpooling, etc) to arrive to and depart from the location where attendance is required. Should a staff member choose to drive, the staff member must become an approved driver with CCRC prior to driving on behalf of CCRC. Approved drivers driving on behalf of CCRC may choose to drive a CCRC vehicle or own vehicle and must meet requirements to be an approved driver including holding and maintaining current auto insurance, current California Driver’s License and receiving DMV clearance.
Work Schedule: Full time, typically M-F, ability to at times work a non-traditional work schedule including early mornings, late evenings and weekends.
Work Environment: Hybrid; Mixture of working in an office work environment and working directly with the community.
Background & Health Clearance Requirements: Background requirements determined according to the requirements of the program(s) which the position will be supporting.
Background check required. As a grant-funded Agency supporting Children and Family Services, CCRC conducts background checks commensurate with the role to verify candidate qualifications (criminal history, employment history / experience, education, reference checks) and ensure grant compliance. Specific roles may have additional verification / clearance to the standard background check as part of the recruitment and selection process, including:
Live Scan Clearance / DOJ Fingerprinting: For positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health and Safety Code Section 1596.871 and/or Head Start Program Performance Standards 1302.90).
Health Clearance: For positions working directly with the public in a child/ community care or child / community care adjacent setting or working with “at risk” populations, CA Code of Regulations Title 22, §101216, CA Health and Safety Code 1596.7995, and/or Head Start Program Performance Standards 1302.93)
MVR / DMV clearance in accordance with CCRC’s liability insurance provisions: For positions where driving is required.
Child Development Permit: For positions working in an educational capacity (California Education Code Sections 44242.5, 44340, and 44341)
CPR / Pediatric CPR certification: For certain identified positions working directly with the public in a child/ community care or child / community care adjacent setting (CA Health & Safety Code 1596.865 – 1596.866)
Federal Debarment Checks: For positions acting in a principal capacity to federal funds (Head Start Program Performance Standards 1304.11, Code of Federal Regulations Title 2 Grants and Agreements 2.180.320 and 2.180.995)
Credit & Bankruptcy Check: For positions with fiscal responsibility (roles with authority over financial transactions), a credit and bankruptcy check will be conducted to assess financial responsibility in alignment with agency standards and applicable laws, including the federal Fair Credit Reporting Act (15 U.S.C. 1681 et seq.) and California Labor Code restrictions on credit reports (Labor Code 1025.5
Preferred
All minimum requirements above met, plus
Experience
Four years related administrative experience.
Bilingual
Ability to converse, write and/or translate in English and Spanish.
At CCRC, passion and meaningful work is rewarded! We offer employees
Competitive compensation package
Robust benefit offerings -Medical, Dental, Vision, and Voluntary Life Insurance
Basic Life Insurance and Long Term Disability paid for by CCRC
Employer Contribution and Employer Match in the 403(b) Retirement Savings Plan with 100% vesting
Generous Time Off Policy-Vacation and Sick Time, Holidays, and Paid Winter Break
Opportunities for learning and professional development, including education reimbursement
Employee Assistance and Wellness Programs
501(c) (3) designation-You can apply for Public Service Loan Forgiveness!
We have doubled in size over the past 10 years. We provide child development and early education, workforce development opportunities, child care financial assistance, Head Start preschool and Early Head Start services and more for close to 50,000 parents, children, and child care providers each month in Northern Los Angeles County, including Antelope Valley, and the entirety of San Bernardino County, including an office in Victorville, serving a total geographic area of 22,500 square miles.
Child Care Resource Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Accommodations: If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at (818) 717-1000 ext. 6599 or email them at Recruiting@ccrcca.org.
