Proactively identify and resolve travel-related issues to ensure seamless execution of leadership travel plans.
Meeting and Event Coordination
Plan and execute leadership meetings, workshops, events, and site visits, including venue coordination, catering, vendor engagement, contracts, and cost management.
Coordinate meeting logistics, materials, and technology requirements to ensure professional and efficient execution.
Executive Visitor and Stakeholder Support
Ensure a professional and seamless experience for internal and external visitors, including company executives, partners, and government officials.
Coordinate visitor access, workspace arrangements, meeting logistics, and on-site support as needed.
Collaboration and Organizational Support
Maintain department distribution lists and support administration of Teams, SharePoint, intranet, and other collaboration platforms.
Develop and maintain effective working relationships with administrative networks, business partners, and support organizations to facilitate efficient execution and problem resolution.
Partner with Corporate Real Estate (CRE), Information Technology (IT), and other support teams to address office, equipment, facilities, and access-related needs.
Office and Facilities Management
Coordinate office space planning, floor plan updates, workspace setup, and office moves in partnership with CRE.
Ensure office and event supplies are maintained and available to support business operations.
Financial and Procurement Support
Manage departmental purchases and reconcile P-card expenses accurately and within required timelines.
Monitor expenditures associated with events and services and identify opportunities for cost optimization.
Employee and Contractor Support
Coordinate onboarding and offboarding activities, including equipment, SmartBadges, workspace arrangements, and system access.
Support a positive employee experience through effective coordination and communication.
Team Support
Serve as a backup resource for executive administrative support, providing coverage for senior leadership assistants during vacations, absences, or peak workload periods. Support may include complex calendar management, domestic and international travel coordination, meeting planning, and other executive support activities
Required Qualifications
High School Diploma or equivalent
Proficient with Microsoft Office Applications (Excel, Word, Outlook, and PowerPoint)
Proficient with CTREX
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
Proven ability to work independently, effectively manage multiple priorities, and quickly adapt to new business requirements or rapidly changing needs
Ability to keep information organized and confidential
Preferred Qualifications
Experience supporting senior executives or leadership teams
Demonstrated ability to lead administrative processes
Experience with budgeting, reporting, or business operations coordination
Strong analytical and problem-solving capability
Relocation Options
Relocation is not offered for this role. Only local candidates will be considered.
International Considerations
Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at emplymnt@chevron.com.
Chevron participates in E-Verify in certain locations as required by law.
