Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department.
Collect and input tenant sales into Yardi/MRI.
Generate and submit New Vendor request forms and W9s.
Accounts Payable; review, code and submit invoices for payment.
Submit Open/Close notices for store openings or closures.
Accounts Receivable; follow up with local/regional tenants on past due balances.
Prepare correspondence as directed, tenant notices, late letters, etc.
Coordinate and track collection agency efforts and issue write off for uncollectable balance.
Maintain asset register to complete personal property tax requirements.
Maintain Office of Foreign Assets Control (OFAC) search files, if applicable.
Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings.
Assist with generating contracts for vendors.
Review lease and lease abstract to ensure tenant is being billed correctly.
Mentor new Administrative Assistants/Administrator Coordinators on policies & procedures.
Participate in annual property strategic and initiative goal setting meetings.
Other duties as assigned.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
REQUIREMENTS
High school diploma required. Associate degree preferred, or equivalent work experience.
Minimum of 3-5 Years of Administrative / Office experience.
Customer Service experience required.
Yardi/MRI experience preferred.
Must be able and willing to work varying schedules, which may include public holidays.
Comfortable working in a fast paced, highly dynamic work environment.
Excellent interpersonal, organizational, time management, verbal, and written communication skills.
Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude.
Manages competing demands; able to deal with frequent change, delays, or unexpected events.
Strong attention to detail and ability to follow through.
Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills.
Patience and listening skills to respond appropriately and interact positively with upset customers.
Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive.
Must be able to maintain the highest level of confidentiality; keep internal information and records confidential.
Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must occasionally lift and /or move up to 30 pounds.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.
EQUAL OPPORTUNITY EMPLOYER
Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
#IND123
Pay Range
$31.25—$36.06 USD
Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial
Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
