Position Overview
As our Office Administrator you will provide administrative assistance in accordance with operations of the BWXT Port Elgin facility and the associated Management.
Location
Port Elgin, ON
Your Day to Day as our Office Administrator
Administrative Support
Prioritize meeting requests, schedule internal and customer meetings for the Project and Commercial Management Team.
Create and review expense reports and p-card statements for approval.
Manage and book domestic and international travel for managers and employees, this may include coordinating travel for large groups supporting international outages.
Make corrections and edits to timesheets as necessary.
Follow up with salary payroll with any adjustments to pay.
Update weekly reports.
Prepare and issue outstanding vacation report for team.
Monitor carry over vacation and issue reports (end of year).
Maintain and enter training records and schedule training to ensure that Quality Assurance program required training is identified and scheduled.
Update procedural changes, review matrix and determine if formal training is required. If so, prepare training forms, advise and issue training forms to be completed by all individuals who require training. Assist in training scheduling, including communication and logistics, and follow-up on any outstanding training.
Order catering for customer meetings, review and approve invoices, code accordingly and submit to finance for payment.
Maintain fire marshal list and act as fire marshal for facility.
Oversee the issuance, tracking, and return of temporary proximity cards to maintain accurate access records.
Receive and manage parcel deliveries for various work groups, ensuring accurate inventory tracking and documentation.
Assist the Facilities Manager with planning and coordinating external contractors to support onsite projects and maintenance activities.
Office Supplies
Review office supplies on hand and order as required.
Order office supplies required for project support at site and ensure project is charged appropriately.
Review items ordered to avoid duplication, ensure cost effectiveness and ensure items are charged properly.
General Administration
Post revised forms and additional information on the Nuclear Services portal and/or SharePoint.
Approve purchase requisitions and purchase orders on behalf of managers / project managers.
Prepare documents (e.g. correspondence, agendas, minutes, memos, org. charts, reports, presentations etc.) to communicate information to the team or create documentation in paper or electronic format.
Print documents required for reports • Resolve computer/printer/equipment issues.
Distribute all incoming mail.
Monitor and book meeting rooms.
Transfer calls as required.
Direct caterers, visitors, customers, suppliers, etc. to correct individuals and/or to the conference room
Continuous Improvement
Monitor documents to ensure they are properly identified as proprietary and confidential.
Investigate availability and costs for one-time and/or non-traditional purchase requests.
Required Qualifications
High school diploma.
In-depth knowledge of office business processes and practices acquired through a minimum of two years’ experience in an administrative support role.
Excellent computer skills – Microsoft Word, Excel, PowerPoint, and Outlook
Outstanding and professional interpersonal, verbal and written communication skills with the ability to work effectively as part of a team or independently.
sharp attention to detail with the ability to anticipate problems to prevent delays and ensure success (i.e. scheduling conflicts, meeting attendees out of the office, etc.)
Practices good judgment, discretion, and confidentiality of sensitive information regarding department activities.
Superior problem solving, time management and organizational skills with a commitment to process improvement.
Experience with SAP would be an asset.
Valid nuclear generating station site security clearance an asset.
WHAT WE CAN OFFER YOU: Ensuring the well-being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.
Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
Secure Your Future – Defined Contribution Pension Plan and an optional Company-matched retirement savings plans (RRSP/TFSA/EPSP)
Work-Life Balance – Flexible schedules and compressed workweek option available
Help Grow Our Team – Earn generous referral bonuses with our two-tiered Employee Referral Program ($1,500 and $3,000!).
Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
Fun & Connection – Engage in team-building activities organized by our Social Committee.
Ready to grow with us? Apply now and let’s build something amazing together!
BWXT confirms that the position represents a current vacancy within our organization.
At BWXT, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.
The base salary range for this position in Ontario (CA-ON) at the start of employment is expected to be between $49,000 and $65,000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.
Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.
BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access the recruitment process and employment related information while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.
