Job Competencies
Proficiency with creating workflows, policies, or standard operating procedures (SOPs) from scratch, rather than just maintaining existing ones.
Advanced proficiency with Google Workspace functions (Docs, Sheets, Slides, Drive) for project tracking and collaboration.
Direct experience utilizing or navigating Workday (or a similar enterprise resource planning/financial system).
Experience utilizing or managing modern project management and workflow management platforms (e.g., Asana, Monday.com, Trello, Jira, or AirTable) to track multi-stage projects.
Demonstrated technical agility and the ability to quickly master complex, proprietary institutional database systems. Experience using a customer relationship management (CRM) system is preferred.
Exceptional project management, communication, and organizational skills with a commitment to accuracy.
Stakeholder Management & Diplomacy: High emotional intelligence. Proven ability to build consensus across different departments and manage executives and frontline fundraising officers to meet operational deadlines.
Prioritization Under Pressure: Capacity to self-manage; able to balance long-term project planning (like policy rollouts and marketing cycles) with daily tasks such as scheduling emergencies or immediate invoice routing.
Attention to Detail: A commitment to accuracy, from proofing strict routing sheets and auditing invoices to tracking precise stock liquidation windows.
Strong organizational and planning skills with the ability to initiate, collaborate, implement, monitor, evaluate, and advance funding proposals that support program activities and contribute to Advancement’s overall goals and objectives and the University’s fundraising enterprise.
Superior interpersonal skills with proven ability to effectively interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills, team-building skills, and demonstrating tact, poise, and diplomacy while working with a wide variety of personalities.
Ability to apply sound judgment and proven responsible decision-making skills; tact and discretion are required to handle highly confidential information from alumni, parents, students, families, donors, and prospects.
Must be able and willing to work occasional evenings and weekends.
Background Check: All offers of employment are contingent upon a successful criminal background check and education verification satisfactory to Brown.
Additional Information: Please submit a resume and cover letter when applying for this position.
Read more about the benefits of working at Brown here.
Benefits of Working at Brown
Please review additional information on the Benefits of Working at Brown.
Recruiting Start Date
2026-09-25
Job Posting Title
Planned Giving Program Specialist
Department
Advancement
Grade
Grade 10
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Scheduled Weekly Hours
37.5
Position Work Location
Hybrid
Submission Guidelines
The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.
Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.
Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.
This position is not eligible for visa sponsorship.
Still Have Questions?
If you have any questions you may contact employment@brown.edu.
Brown is an E-Verify Employer.
EEO Statement
Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.
