Partner with Sales HRBPs, Business Unit HRBPs, managers, and program stakeholders to gather information, align timing, and support consistent execution of rotation and deployment processes.
Maintain clear and accurate communication records, ensuring stakeholders receive timely updates and understand required actions.
Rotation and Deployment Assignment Coordination
Drive the process for identifying third rotation assignments for TSRs and FAEs, including collecting manager preferences and coordinating with Business Unit HRBPs to understand available openings.
Coordinate the process for identifying deployment assignments by notifying the Sales HRBP of upcoming deployments and supporting HRBP and manager alignment on assignments.
Track assignment-related information, timelines, dependencies, and decisions to support accurate execution and reduce ambiguity for rotators and managers.
New Hire Orientation and Program Events
Plan and execute Americas in-person New Hire Orientation events, currently held approximately three times per year in February, July, and September.
Work with the Sales HRBP to align New Hire Orientation presenters, confirm session needs, coordinate schedules, and support a smooth participant experience.
Manage logistics, preparation activities, communications, and follow-up actions required for successful orientation delivery.
Program Documentation and SharePoint Maintenance
Maintain the FAST SharePoint site with current and accurate information needed by managers, rotators, and program stakeholders.
Update program materials, reference information, templates, and supporting documentation to ensure stakeholders have access to the latest process guidance.
Identify opportunities to improve program documentation, communication tools, and information accessibility.
Worldwide Headquarters Experience Coordination
Partner with existing GP support resources to ensure the Worldwide Headquarters Experience is scheduled and coordinated effectively.
Coordinate facilitators, confirm session logistics, and ensure rotators receive necessary communications for travel and Dallas-based activities.
Support cross-functional coordination to help deliver a consistent, organized, and professional headquarters experience for rotators.
Required Qualifications
Experience in program coordination, learning operations, HR operations, onboarding support, training coordination, data processing, analysis, or a related operational role.
Excellent verbal and written communication skills, with the ability to communicate clearly, positively, and professionally with new hires, managers, HR partners, client stakeholders, and cross-functional teams.
Strong organizational and time management skills, with demonstrated ability to manage multiple timelines, recurring program milestones, logistics, stakeholder dependencies, and competing priorities.
Proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Teams, Webex, and SharePoint, including experience maintaining SharePoint content and stakeholder-facing program resources.
Ability to process, analyze, and organize program information to support accurate tracking, reporting, decision-making, and stakeholder updates.
Collaborative team player with a can-do attitude, strong follow-through, and the ability to work effectively in an agile, fast-paced environment.
Preferred Qualifications
Experience supporting rotational development programs, early-career programs, sales programs, technical programs, or enterprise onboarding experiences.
Experience working with HR business partners, managers, and program stakeholders in a matrixed environment.
Experience coordinating in-person learning events, orientations, travel logistics, or headquarters-based experiences.
Ability to improve operational processes, communication templates, tracking tools, and stakeholder-facing resources.
Key Competencies
Excellent verbal and written communication
Positive, professional communication style
Strong organization, planning, and time management
Teamwork, collaboration, and stakeholder partnership
Can-do attitude and ownership mindset
Problem solving and proactive issue resolution
SharePoint experience and program documentation management
Webex experience for virtual meeting coordination, facilitation support, and stakeholder communications
Data processing, analysis, and accuracy
Ability to effectively update client stakeholders and internal partners
Agility and adaptability in a fast-paced, recurring program environment
Success Measures
New hires receive clear and timely pre-start communication and complete required readiness actions before program start.
Managers and HR stakeholders receive accurate, standardized, and timely updates regarding start dates, assignments, rotations, and deployments.
Rotation and deployment assignment processes are executed on schedule with clear tracking of preferences, openings, decisions, and next steps.
Americas New Hire Orientation events are planned and delivered with aligned presenters, effective logistics, and a positive participant experience.
The FAST SharePoint site remains current, accurate, and useful for managers, rotators, and stakeholders.
Worldwide Headquarters Experience activities are scheduled, communicated, and coordinated effectively.
