Communicate status updates to key stakeholders, resolve issues promptly, escalate when appropriate, and maintain documentation to ensure project change control policies are followed
Manage vendor and service-provider relationships, monitor performance against agreed service level agreements (SLAs), and support contract negotiations with research on market and pricing data
Build the sourcing project pipeline by reviewing vendor and supplier contracts and certificate of insurance (COI) compliance, tracking and analyzing spend, evaluating contracts for value and cost, and presenting recommendations to the US Facilities Manager
Help maintain, communicate, and enforce Facilities spend policies, and monitor spending compliance at new and existing locations
Prepare expense reports and purchase requisitions/POs, obtain quotes, and follow them through approval and payment. Administer payment methods, purchasing accounts, and contracts for general facility needs within approved limits, excluding consumables for the mail room, office supply room, kitchen, and coffee bar.
Coordinate the execution of general service requests with facility resources for repairs, maintenance, project requests, and purchasing needs, and help create, maintain, and implement internal Facilities policies and procedures
You'll also support with
Provide occasional front desk coverage when the Receptionist is out
Assist with planning, coordination, setup, and takedown of special events and catering
Create and update staff seating layouts and coordinate seating assignments with stakeholders and departments
Coordinate with new and existing locations to implement and maintain services such as food and beverage, custodial, shredding, and health and safety services and supplies
A successful candidate should have
Minimum of 2 years of project coordination or project management experience
Demonstrated experience applying project management concepts and techniques
Ability to prioritize work to meet tight schedules and demanding targets, balancing competing priorities and differing stakeholder expectations
Ability to work independently, with sound problem-solving and decision-making skills
Ability to work effectively in a cohesive team while taking ownership of individual responsibilities
Clear communication and presentation skills for individuals and groups, with strong facilitation skills
Ability to analyze financial reports, price proposals, and other technical data
Ability to collaborate with stakeholders to secure cooperation and complete projects on time
Proficiency with word processing, spreadsheet, and project management tools
Comfort in ambiguous environments, with a self-starter, entrepreneurial mindset
Some nice-to-haves
Bachelor's degree, or an equivalent combination of education and experience
Organizational change management skills
Experience in facilities management, vendor management, or contract administration
Experience supporting multiple office locations
A project management or facilities certification, such as CAPM, PMP, or FMP
Work Environment
Ability to sit for long periods of time
Ability to lift up to 25 pounds
Minimal travel may be expected for this role
Who is Biamp?
We make the world’s most extraordinary audio and video solutions. For over 50 years, Biamp has created and innovated professional audiovisual solutions that enable great communication. From the smallest of rooms to the largest of venues, we empower true human connection in every space.
As we grow to meet our customers’ needs and evolve to address the challenges of tomorrow, one guiding principle remains the same: Biamp connects people through extraordinary audiovisual experiences.
About our company
At Biamp, we believe the employment relationship should be reciprocal. We want you to love your job, and we want your expertise and knowledge to help drive our business forward. We champion a supportive and dynamic environment filled with passionate people who choose continuous improvement over perfection. We insist on clear, explicit decision making, believe in taking calculated risks, and celebrate tough decisions even when they don’t succeed. We look for people who desire the best from themselves and encourage the same from their coworkers. Our commitment to one another and to the common goal is the most consistent reliable path to recurring success for all of us.
