ADDITIONAL REQUIREMENT FOR REMOTE POSITIONS
For remote positions, all candidates must complete a video screen with our corporate recruiting team.
Responsibilities
POSITION SUMMARY
This position supports the day-to-day coordination and delivery of creative projects for the Creative Garage team. Working with creative leads, business partners, and vendors, this role maintains schedules, tracks requests and deliverables, facilitates reviews, and communicates progress. The role follows established processes and escalates decisions involving scope, budgets, priorities, or strategic direction to the appropriate lead. This is a hybrid role with a 12-month contract with the possibility of extension.
WHAT YOU WILL BE DOING
Creative Project Coordination
Coordinate assigned creative projects from intake and briefing through reviews, production, and delivery.
Maintain project schedules, task owners, milestones, and action logs; follow up to keep work moving.
Organize project meetings and creative reviews; document decisions and share next steps.
Support delivery across digital, email, social, print, video, event, and sales collateral workstreams, as assigned.
Log and triage creative requests, check that briefs contain required details, and route work to the right owners.
Track approvals, asset versions, production handoffs, and final delivery against established checklists.
Identify scheduling conflicts and production blockers; escalate to the creative or program lead.
Maintain accurate project documentation, shared folders, trackers, and routine status reports.
Communicate project status, open questions, and deadlines to internal business partners and creative teams.
Coordinate vendor deliverables, onboarding information, and routine follow-ups under direction of the project lead.
Assist with purchase order submissions, invoice tracking, and budget records; do not independently approve spending.
Help coordinate regional asset adaptations and localization handoffs with global teams.
Support consistent use of creative intake, review, naming, and project tracking processes.
Suggest practical improvements and help update workflow guides or templates with team approval.
Support team meetings and operational requests as assigned.
Perform additional duties as assigned.
Qualifications
MINIMUM QUALIFICATIONS
3+ years of experience as a Creative Program Manager, Project Manager, or a related role.
1+ years experience managing creative and brand development process.
English B2+ or higher
Occasional visits to the client site in Calle Blancos are required.
PREFERRED QUALIFICATIONS
Self-starter with a strong sense of ownership and bias for action
High attention to detail and proven ability to manage multiple, competing priorities simultaneously with minimal supervision
Experience managing creative projects across multiple channels (digital, social, OOH, video, print, signage)
Track record in creative agency or in-house creative team
Proven experience with global/geographically diverse teams
Strong background in vendor management and contract negotiations
Expertise in print production processes and press check management
Proficiency with creative process and project management platforms
Exceptional problem-solving skills with proven ability to identify and resolve issues proactively
Outstanding communication and organizational abilities
Demonstrated success in fast-paced, dynamic environments with competing priorities
B2B, transportation and/or logistics design experience a plus, but not required.
WHAT WE HAVE TO OFFER
Because we know how important our people are to the success of our clients, it’s a priority to make sure we stay committed to our employees and making Beyondsoft a great place to work. We take pride in offering competitive compensation and benefits along with a company culture that embodies continuous learning, growth, and training with a dedicated focus on employee satisfaction and work/life balance.
Private Health and Life Insurance
12 days per year of Paid Time Off (PTO) + 3 discretionary days
Paid CR holidays
Beyondsoft provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regards to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, and the full employee lifecycle up through and including termination.
