Job Summary
Performs a broad range of administrative responsibilities requiring accuracy, sound judgment, initiative, discretion, and knowledge of protocol. The position supports both routine and complex activities, including coordinating travel, preparing expense reports, and drafting professional correspondence. Success in this role requires the ability to anticipate issues, manage changing priorities, and contribute to the overall efficiency and organization of the team.#LI-CS1
Major Responsibilities
Maintain a hard copy or electronic calendar for manager(s).
Independently schedule and reschedule appointments based on manager’s commitments and priorities providing adequate detail to individual items.
Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities.
Coordinate requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of manager.
Coordinate travel arrangements (domestic and international) and prepare detailed itineraries.
Manage expense reports through Concur.
Organize facilities and catering for conferences, meetings, training, or employee events.
Create, organize, and distribute presentations or materials needed for meetings.
Coordinate special activities and programs with manager’s input and approval.
Compose routine correspondence for appropriate signature.
Process project correspondence, conference notes, & meeting minutes.
Assist with internal moves and space changes.
Collect, review, and distribute hard copy and electronic mail. Independently handles mail not requiring manager’s attention
Use Enterprise Content Management System (ECMS) to electronically process project records.
Order supplies and other items as required.
Other duties assigned by manager(s).
Education and Experience Requirements
Requires 1-2 years of related experience
Required Knowledge and Skills
Intermediate to advanced skills in Microsoft Office Suites. A skills test may be administered to determine proficiency.
Working knowledge of SharePoint
Working knowledge of Visio
Working knowledge of Teams
Working knowledge of Concur
Excellent oral and written communication skills. A skills test for grammar/spelling may be administered.
Strong organizational skills with attention to detail
Experience interfacing with management and customers
Professional demeanor
Able to handle confidential information
Working knowledge of Aconex or other electronic document management system
Must be able to work independently
Ability to work overtime on short notice as required
Total Rewards/Benefits
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
Diverse teams build the extraordinary
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com
