Job Summary
This position supports document management activities for operational and project records, including receiving, processing, indexing, distributing, retrieving, and maintaining documents in accordance with established policies and procedures.
Accuracy and attention to detail are essential to ensuring document and record information is complete, reliable, and properly maintained within the Enterprise Content Management System (ECMS).
The position also supports related document management activities and works collaboratively with peers, technical leads, Alternate Execution Centers (AECs), and clients to ensure effective coordination and consistent document management practices.
Major Responsibilities
Provides document and records management services in accordance with established policies, procedures, instructions, and project requirements.
Receives, processes, indexes, distributes, maintains, and files project documents and records in accordance with established requirements.
Performs document and record data entry within the Enterprise Content Management System (ECMS) and/or client ECMS, including advanced searches, metadata updates, and maintenance of document information.
Reviews project and revision-controlled documentation, including drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, and change documents.
Assists in evaluating the completeness, accuracy, and consistency of system-generated and manually entered data by performing routine quality reviews; identifies issues requiring correction or escalation.
Works with internal and external clients to resolve complex document management issues and coordinate required actions.
Assists project personnel with document numbering, work processes, electronic/digital signatures, document legibility, and other document management requirements.
Assists team members with records security classification policies and procedures.
Develops, updates, and provides input to desktop work instructions, plans, and procedures.
Identifies and recommends improvements to document management processes, including opportunities to increase efficiency through automation.
Provides guidance to less-experienced team members and may assist with training on document management processes and software applications.
Performs moderately complex to difficult document management assignments with limited supervision, applying specialized knowledge, judgment, and initiative to resolve issues and recommend solutions.
May participate in ECMS implementation and the development or improvement of associated work processes.
May assist with data migrations and related validation activities.
Compiles information and data to support project metrics, audits, and self-assessments.
Assists with project closeout activities.
Performs other tasks as assigned by supervisors and managers.
Ability to work overtime on short notice as required.
Education and Experience Requirements
A University Hire with 1-2 years of experience or 5-6 years of relevant work experience in lieu of degree.
Required Knowledge and Skills
4-6 years of relevant work experience.
Must have the right to work and remain in the United States without sponsorship.
Must be able to pass a drug screen and background check.
Intermediate to advanced proficiency in Microsoft Office Word, PowerPoint, Outlook, and Excel. A skills test may be administered.
Intermediate to advanced proficiency in database entry and filing. A skills test may be required.
Demonstrated knowledge of automated applications used for document control, scheduling, and collaboration.
Experience in document control practices and processes.
Excellent working knowledge of computer applications.
Ability to work effectively in a fast-paced environment, manage competing priorities, and respond professionally under pressure.
Must be proactive, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.
Ability to provide guidance and training to others.
Possess a high degree of flexibility, have strong interpersonal skills, and a proven record as a team player.
Effectively deal with and adjust quickly to changing priorities.
Good oral and written communication skills.
Ability to work independently while keeping supervisor apprised of status/issues.
Total Rewards/Benefits
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
Diverse teams build the extraordinary
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com
