Job Summary
This position is for a Document Management Technician to provide support to the project. Under the direction of the Project Document Manager, the Document Management Technician will provide support to the project team and perform documents management tasks in accordance with applicable governance documents.
Major Responsibilities
Utilize the project ECMS to register, control, distribute, transmit, file and archive project documents.
Provide Aconex training to the project team and other organizations (internal and external).
Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
Support quality assurance audits, internal technical reviews, client reviews, and external audits.
Prepare routine documents and reports using standard Word processing, Excel spreadsheets, or other office software as needed to support work activities.
May attend and participate in Supplier Kick off meetings.
Ensure supplier and customer documentation is processed within established schedule standards and procedures.
Keeps abreast of department technologies, techniques, and services that are available. Operates standard office equipment, copiers, and automation tools.
Major Responsibility (Cont.)
Compile information, analyze and prepare reports, and establish metrics for document/records management activities.
Provide technical guidance and training to project team members in the use of automated document management tools.
Work in an integrated team (Client, partners, suppliers, and Bechtel). Maintain ongoing visibility into the status of all items by preparing and distributing monthly reports to the function, summarizing key milestones, progress updatesrisks, and upcoming actions.
Perform / Assist in other general administrative activities as required.
Education and Experience Requirements
Must have a minimum of 4-6 years’ experience in document/records management and experience using commercial electronic content management systems.
Must have the right to work and remain in the United States without visa sponsorship.
Required Knowledge and Skills
Must have a minimum of 3 years’ current experience performing document management and/or document control processes. Experience must have been obtained within the past 4 years.
Must be able to demonstrate basic to intermediate proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
Skills assessments to determine proficiency level may be administered.
Must be able to organize and prioritize assigned document management tasks.
Strong organizational skills, with attention to detail and to accuracy.
Have strong interpersonal and customer service skills.
Have ability to work flexibly and collaboratively across all levels of the organization.
Must be flexible and able to accept and quickly adapt to changes in work focus.
Must be willing and able to work overtime with little or no notice as necessary.
Document/records management in the construction, or engineering industry.
Experience using Aconex, to include using and managing workflows.
Ability to work on a construction job site with changing daily site conditions.
Total Rewards/Benefits
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards
Diverse teams build the extraordinary
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com
