Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.
Assists with new hire onboarding and employee offboarding as directed.
Provides expense reporting support by submitting an expense report ticket
Collaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request
Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
Handles related tax support services on a seasonal or as needed basis.
Other duties as required
Qualifications, Knowledge, Skills & Abilities
Education
High School Diploma, GED or equivalent, required
Bachelor’s degree, preferred
Experience
Three (3) or more years of administrative experience, required
Professional services firm experience, preferred
Software
Advanced level of proficiency in Microsoft Office Suite, required
Experience with firm’s ERP preferred
Language
N/A
Other Knowledge, Skills & Abilities
Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail
Advanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.
Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations
Consistently seeks to improve processes
Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
Capable of managing highly confidential information
Ability to work well with all levels of management as well as outside external clients
Team player who is willing to help out as needed
Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.
- California Range: $26.00/hr - $35.00/hr
- Colorado Range: $24.00/hr - $38.50/hr
- Maryland Range: $28.00/hr - $32.00/hr
- Minnesota Range: $28.85/hr - $32.70/hr
- NYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr
- Virginia Range: $28.00/hr - $32.00/hr
- Washington Range: $26.00/hr - $35.00/hr
- Washington DC Range: $28.00/hr - $32.00/hr
