Coordinate local office setup for new joiners and transfers, including badges, parking, workspace-related requests, equipment coordination, and other location-specific access or resources.
Support biweekly timekeeping and payroll administration by reviewing timesheet completion, following up on missing or incorrect submissions and outstanding approvals, assisting with time-entry corrections, and conducting payroll spot checks before final processing.
Respond to routine employee questions regarding timekeeping, payroll, benefits resources, PTO, HR systems, personal-information changes, policies, and HR processes, escalating more complex matters to the appropriate People team resource.
Provide Dayforce and time-entry guidance and training to employees, including support for non-exempt timekeeping requirements.
Process leave-of-absence HRIS updates and related change notices for supported employee populations in coordination with the appropriate leave and benefits resources; maintain accurate leave coding and documentation without independently determining leave eligibility or accommodation outcomes.
Maintain accurate and confidential electronic and paper personnel records, including onboarding, employee changes, leaves, employee relations documentation, special arrangements, Form I-9 records, and departures, in accordance with retention requirements.
Prepare standard and ad hoc reports and data audits using SuccessFactors, Dayforce, and other People systems, including new-hire, birthday, new hire, practice-group, payroll, and compliance-related reports.
Support employment verification requests, departure documentation, corporate card termination requests, employee recognition, and life-event acknowledgments, as assigned.
Coordinate orientation schedules, calendar invitations, employee communications, reminders, and training logistics in partnership with relevant People and business teams.
Provide cross-office backup coverage for time-sensitive onboarding, offboarding, payroll, audit, reporting, and employee support needs, as assigned.
Support immigration and international assignment coordination by participating in recurring meetings, tracking follow-up items, and liaising with the appropriate internal teams.
Identify opportunities to streamline recurring HR processes, improve data accuracy, and enhance the employee experience while maintaining confidentiality and a high standard of client service.
Participate in People team projects and perform other HR and administrative duties as assigned.
Technical skills, qualifications and experience
Bachelor's degree in Human Resources, business, psychology, or a related field preferred; equivalent relevant experience will be considered.
Prior experience in an HR coordination, HR operations, payroll/timekeeping, or administrative support role, preferably in a professional services environment.
Working knowledge of employee lifecycle administration, HR records, onboarding and offboarding, payroll and timekeeping processes, and basic HR policies and practices.
Experience with HR information systems and timekeeping platforms; SuccessFactors and Dayforce experience is preferred.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to prepare accurate reports and manage detailed data.
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet recurring and time-sensitive deadlines.
Exceptional attention to detail and commitment to data accuracy, documentation, and follow-through.
Strong written and verbal communication skills and a service-oriented approach when working with employees, managers, and cross-functional teams.
Ability to exercise sound judgment, recognize when escalation is appropriate, and handle sensitive and confidential information with discretion.
Ability to work independently while collaborating effectively across offices, functions, and geographic boundaries.
Adaptability, initiative, and a continuous-improvement mindset in a fast-paced and changing environment.
Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders.
Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates. Should candidates require any reasonable adjustments and/or accommodations when applying to or interviewing with our Firm, please notify recruitmentservices@bakermckenzie.com
Pay Transparency
Subject to eligibility requirements, the Firm offers a comprehensive benefits package, including bonus opportunities, medical, dental, and vision coverage, retirement savings plans, time off and leave programs, and wellness benefits. Benefits are subject to applicable plan terms and Firm policies.
The US base compensation for this position is expected to be $xxx to $xxx (annually or hourly) if located in an office in the state of X. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
California notice: Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates.
If located in an office in one of the states below, the US base compensation for this position is expected to be in the range listed. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
New York
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California
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Illinois (Chicago only)
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Washington DC
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