ESSENTIAL DUTES AND RESPONSIBILITIES
Coordinate daily purchasing needs with Culinary and Food & Beverage leadership to support café, restaurant, and special event operations.
Prepare and submit approved orders to suppliers in accordance with established purchasing procedures, product specifications, and authorization requirements.
Monitor inventory levels, usage patterns, and anticipated operational needs to recommend appropriate order quantities and minimize shortages, excess stock, and spoilage.
Coordinate delivery schedules with suppliers and internal teams to ensure products are available when needed.
Review product availability, pricing, and proposed substitutions with the Purchasing Manager, escalating discrepancies or concerns before orders are finalized.
Verify purchase orders, delivery documentation, and vendor invoices for accuracy; coordinate resolution of quantity, quality, pricing, credit, and delivery discrepancies.
Maintain accurate purchasing records, inventory documentation, and product specifications.
Code and route invoices to the appropriate outlet for payment processing in accordance with established procedures.
Conduct scheduled inventory counts, investigate variances, and report findings to the Purchasing Manager.
Coordinate with the Culinary team to ensure proper product storage, labeling, rotation, and distribution.
Ensure refrigerated, dry, and remote storage areas remain clean, organized, secure, and compliant with established food safety standards.
Support the Purchasing Manager in evaluating suppliers, maintaining approved product specifications, and identifying opportunities to improve purchasing efficiency and control costs.
Communicate product shortages, delayed deliveries, and other supply concerns promptly to affected departments.
Perform other related duties, tasks, and responsibilities as required by leadership.
SUPERVISORY RESPONSIBILITIES
Supervise assigned purchasing, clerical, and porter staff, coordinating daily assignments to support purchasing, inventory, storage, and product distribution needs.
Train and coach team members on established procedures, documentation requirements, food safety practices, and storage standards.
Monitor work quality, productivity, and adherence to company procedures; address concerns promptly and provide performance feedback to the Purchasing Manager.
Coordinate team priorities with Culinary and Food & Beverage leadership to support daily operations and scheduled events.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:
EDUCATION AND/OR EXPERIENCE
Minimum of 18 years old.
Minimum of one (1) year of experience in purchasing, inventory control, or a similar role.
Fluency in the English language, both verbal and written.
High school diploma or equivalent; some college preferred.
Food Handler’s Permit.
SKILLS AND ABILITIES
Excellent written and verbal communication skills.
Strong organizational and time-management skills.
Proficiency in Microsoft Word, Excel, and PowerPoint.
Strong attention to detail, with the ability to quickly learn new systems and implement procedures.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Customer service orientation with the ability to interact professionally with suppliers, team members, and all levels of management.
Ability to review purchasing records, monitor inventory, and identify pricing, quantity, and product discrepancies.
Ability to guide team members, coordinate daily assignments, and reinforce established procedures.
Ability to troubleshoot issues as they arise and provide effective resolutions.
Flexibility to work extended hours based on business needs, including late nights, weekends, and holidays.
Ability to work collaboratively in a team-based environment.
Ability to stand for extended periods and perform physically demanding tasks, including lifting up to 50 pounds.
COMPENSATION
$25 per hour + a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and a 401(k) plan.
WORKING CONDITIONS
Location: On-Site (Well& by Durst – 151, New York City)
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
NOTE
The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
