This role supports operational initiatives including facility improvement projects, procurement coordination, sustainability tracking, operational systems administration, and department documentation. The position works closely with Operations leadership, Finance, vendors, and internal departments to assist with project coordination, reporting, scheduling, and operational processes.
The ideal candidate is highly organized, detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced venue environment while providing strong administrative and operational support.
ESSENTIAL DUTIES
Capital Project & Operations Coordination
Assist with the coordination of facility improvement and operational projects in partnership with Operations leadership
Maintain project tracking documentation, timelines, schedules, and status updates
Coordinate communication between vendors, contractors, internal departments, and Operations leadership
Support purchase order processing, invoice tracking, and project-related documentation
Assist with tracking project progress and budget-related updates
Organize project files, vendor documentation, contracts, and operational records
Assist with scheduling project meetings and preparing meeting materials
Facility Operations & Administrative Support
Coordinate internal meetings, conference room scheduling, travel arrangements, and departmental administrative support
Maintain department calendars, operational documents, SOPs, and shared resources
Coordinate work orders and maintenance requests through operational systems
Assist with operational logistics and vendor coordination
Support event-day operational needs and VIP support activities as assigned
Maintain accurate operational records and filing systems
Assist with departmental expense tracking and invoice processing in coordination with Finance
Systems & Reporting Support
Maintain accurate data entry and reporting within operational systems including ALTUM and Microsoft-based tracking tools
Support department reporting, dashboards, and operational tracking processes
Assist with maintaining venue calendars, scheduling systems, and operational resource tools
Support ongoing organization and improvement of operational documentation and workflows
Assist with training staff on operational systems and work order processes as needed
Sustainability & Operational Tracking
Assist with sustainability tracking and monthly reporting metrics
Support utility usage tracking and operational reporting initiatives
Help maintain records related to sustainability and operational efficiency efforts
Customer Service & Communication
Interact professionally with internal departments, vendors, contractors, guests, and external partners
Support cross-functional communication and coordination across departments
Maintain confidentiality and professionalism when handling sensitive or operational information
Other Duties
Perform other duties and special projects as assigned
REQUIRED QUALIFICATIONS (Job Knowledge, Skills, and Education)
A minimum education level of: Bachelor’s degree in Business Administration, Event Management, Project Management, Operations, Facilities Management, or a related field preferred; equivalent experience accepted;
Minimum of 1–3 years of experience in administrative support, operations coordination, facilities support, event operations, project coordination, or related experience preferred
Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
Strong written and verbal communication skills
Ability to work collaboratively across multiple departments and levels of the organization
Strong attention to detail and ability to maintain accurate records and documentation
Proficient in Microsoft Office Suite including Excel, Word, Outlook, Teams, and SharePoint
Ability to learn operational systems, reporting platforms, and department software tools
Ability to exercise professionalism and discretion when handling confidential or sensitive information
Basic understanding of procurement, invoice processing, and operational coordination processes preferred
Experience supporting facilities, venue operations, construction coordination, or operational projects preferred
Experience with systems such as Microsoft Lists, Power Automate, Power BI, or CMMS platforms is a plus but not required
Ability to work evenings, weekends, holidays, and extended hours as operationally required
Systems & Tools
Microsoft Office Suite
Microsoft Teams
Microsoft Lists
SharePoint
ALTUM or similar CMMS systems
Outlook
Excel
Operational calendars and project tracking tools
Additional Comments
Legends Global reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. Legends Global may require an employee to perform duties outside his/her normal description.
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities and protected Veterans to apply. VEVRRA Federal Contractor.
TMCHR@T-Mobilecenter.com for applicants requesting a reasonable accommodation.
