Reporting
The position reports to AVP – Real Estate
About Apex
The Apex Group is a global financial services provider with 3,000 staff across 40+ offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do.
Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.
Job Specification
Project Management Support - Assist the project manager in managing the projects and other management activities
Lease Document Review - Analyse commercial and residential lease agreements to identify and extract critical financial, legal, and operational terms.
Database Review and Management – Review the data in the lease management systems or client-specific platforms, ensuring consistency and completeness.
Quality Assurance - Perform self-reviews and participate in peer reviews to maintain high standards of accuracy and compliance with project guidelines.
Document QC Reporting & Analysis: Review the Document Quality Check reports and analyse the findings based on client feedback.
Client-Specific Customization - Adapt abstraction formats and processes to meet unique client requirements and project specifications.
Collaboration and Communication - Work closely with team members, project leads, and cross-functional departments to resolve queries and ensure smooth workflow.
Documentation and Reporting - Maintain proper documentation of reviewed leases and generate reports as required for internal tracking or client delivery.
Compliance and Confidentiality - Ensure all lease data is handled in accordance with confidentiality agreements and regulatory standards.
Continuous Improvement - Contribute to process enhancements, automation initiatives, and best practices to improve efficiency and accuracy
Data Accuracy: Maintain 100% data accuracy in all assigned tasks by following established standards and performing thorough reviews
Skills Required
Bachelor’s degree in commerce, Accounting, Finance, or related field
7 - 9 years of experience in lease abstraction, real estate administration, or legal documentation review.
Ability to train and mentor junior lease analysts and assist in onboarding new team members.
Proven track record of working with commercial and residential lease agreements across diverse geographies and property types.
Experience using lease abstraction platforms, document management systems, or real estate databases (e.g., Yardi, MRI, Lucernex, Visual Lease, CoStar).
Familiarity with BPM (Business Process Management) environments and client-driven service delivery models.
Ability to identify and extract nuanced lease terms with precision and consistency.
Strong ability to interpret complex documents and assess their impact on financial and operational metrics.
Skilled in Microsoft Excel, Word, and lease abstraction tools; comfortable navigating digital document workflows.
Clear and concise written communication to produce accurate lease summaries and collaborate with internal teams.
Capable of handling multiple leases and meeting tight deadlines without compromising quality.
Commitment to maintaining high standards through peer reviews, audits, and continuous improvement.
Ability to create and maintain SOPs, processing documentation, checklists and experience in presentation skills.
Nice to have
Exposure to global lease portfolios and multi-jurisdictional legal frameworks.
Knowledge of IFRS 16 / ASC 842 lease accounting standards.
Experience in process automation or working with AI-assisted abstraction tools
What you will get in return
A genuinely unique opportunity to be part of an expanding large global business
Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly
Additional information
We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
For more information on our commitment to Corporate Social Responsibility (CSR)) please visit https://theapexgroup.com/csr-policy/
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
