Responsibilities
Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones
In charge of admin tasks, invoices, calendar management, travel, logistics, organizing events (mostly internally)
Coordinate functional processes such as invoicing & purchase orders
Coordinate local and international travel arrangements & preparing expense reports
Performing administrative duties as assigned - maintaining distribution, contact and personnel lists
Managing departmental administrative files
Manage and coordinate department communications
Coordinating mailings and courier/deliveries
Managing the administrative aspects of relationships with outside experts and vendors
Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
Organizing meeting rooms, including logistics, catering and equipment needs
Preparing agendas and taking action items as required
Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)
Assisting with special projects as requested by Executive Directors and others within group
Update and maintain all dues, memberships, subscriptions, etc.
Initiating/facilitating Cross-Functional team meetings and take meeting minutes
Timely Registration for conferences, congresses, seminars, and internal meetings
Participating in department project teams
Provide backup support to additional department ACs
Win
What we expect of you
Basic Qualifications
Associate degree and 2 years of administrative experience OR
High School diploma/GED and 4 years of administrative experience
Preferred Qualifications
Helpful, can-do attitude with a solution-oriented approach
Experienced and proficient with all current Amgen technologies and platforms
Polite and personable ‘Team Player’
Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
Excellent written, verbal and presentation skills in communicating key business and critical information
Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen
Experience providing administrative support to remote staff
Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members
Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues
Ability to work in a fast paced, deadline driven environment
Discretion in dealing with propriety information
Thrive
What you can expect of us
As we work to develop treatments that take care of others, so we work to care for our teammates’ professional
and personal growth and well-being.
Vast opportunities to learn and move up and across our global organization
Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act
Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits
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