The Proposal Analyst supports the development and delivery of compliant, accurate, and timely responses to Medicaid managed care and other health care Requests for Proposals, Requests for Information, and similar state- or customer-issued requests. Working under the direction of Proposal Management, the role analyzes solicitation requirements, maintains response tools and schedules, coordinates proposal activities and communications, prepares meeting and review materials, tracks assignments, decisions, reviewer comments, issues, and action items through resolution, and performs document quality control. The Proposal Analyst collaborates with proposal leadership, subject matter experts, reviewers, and production partners to support organized, on-target submissions in a fast-paced, deadline-driven environment.
Essential Functions
Analyze RFX documents, amendments, addenda, questions and answers, scopes of work, and contracts; develop and maintain response matrices, requirement summaries, crosswalks, and other tools that identify key requirements, impacts, and response obligations.
Develop and maintain proposal schedules and calendars, including key activities, milestones, reviews, and submission deadlines; track assignments, deliverables, open issues, decisions, and action items through completion.
Coordinate proposal meetings and reviews by preparing agendas, presentations, discussion guides, review documents, and other materials; schedule participants and resources, document decisions, and distribute minutes and action items with owners and due dates.
Manage proposal team mailboxes and related communications by organizing messages, routing requests, monitoring follow-ups, and maintaining clear records of key direction, decisions, and response status.
Support content and review quality by tracking reviewer comments and resolutions, validating alignment with established RFX goals and win themes, and communicating material impacts from solicitation updates.
Collaborate with Production and proposal team partners to plan editing, graphics, assembly, and delivery activities; perform quality-control reviews for compliance, completeness, spelling, grammar, formatting, and typographical accuracy.
Provide guidance and process support to new Proposal Analysts and contribute to the consistent use of proposal tools, templates, and working practices.
Education/Experience
Bachelor’s Degree – Knowledge equivalent to a Bachelor’s Degree.
Bachelor’s Degree in business, communications, English, health care administration, or a related field preferred.
Proposal preparation experience in a Medicare, Medicaid, health care, or government contracting environment preferred.
One to three years of proposal development, writing, coordination, or production experience.
Other Skills
Knowledge of proposal development processes, solicitation requirements, compliance matrices, response schedules, reviews, and production workflows.
Ability to research, analyze, synthesize, and clearly communicate complex health care, contractual, and regulatory information.
Strong project coordination and organizational skills, with the ability to prioritize multiple competing assignments and meet fixed deadlines without sacrificing quality.
Exceptional attention to detail and demonstrated proofreading, editing, document-control, and quality-assurance capabilities.
Strong written and verbal communication, meeting coordination, collaboration, follow-up, and stakeholder service skills.
Ability to work independently, exercise sound judgment, adapt to changing priorities, and perform effectively in a complex, fast-paced corporate environment.
Advanced proficiency with Microsoft Word and Adobe Acrobat; proficiency with Microsoft Excel and PowerPoint and the ability to learn proposal-management and collaboration tools.
Ability to work evenings or weekends as needed to meet non-negotiable proposal deadlines.
Our Comprehensive Benefits Package
Flexible work solutions including remote options, hybrid work schedules, Competitive pay, Paid time off including holidays and volunteer events, Health insurance coverage for you and your dependents on Day 1, 401(k) Tuition reimbursement and more.
