The WFS Staffing Coordinator – key responsibilities
Serves as the lead to pre plan, execute, and audit New Hiring Events (NHE) based on labor projections to meet the labor order demands and fill on-time. Completes post-event audit of event and communicates event metrics to staffing leadership
Meets critical deadlines for initiating background screening and completing drug test process to achieve labor orders
Ensures 100% compliance for work authorization documentation for associates
Consults with applicants on the best match for their desired position and available opportunities in Node
Guides applicants through the hiring process in accordance with Amazon’s policies and procedures
Effectively executes NHE activities including Greeter, Welcome Event Presenter, Candidate Care Specialist, Computer Assistance, Badge Photo, and/or Drug Test Administrator
Serves as the lead to pre plan, execute, and audit New Hire Orientation (NHO) (proctored) or (virtual). Communicates and coordinates with site HR and Operations Leadership team for proctored NHO greeting. Completes post-even audit of proctored NHO event and communicates event metrics to site and staffing leadership
Utilizes Applicant Tracking System to move candidates through the application process and updates appointment arrival status for NHE and NHO
Initiates Candidate onboarding and matching them to the proper requisition
Resolves candidate escalation issues by contacting them to identify issues, offering to reschedule them, or assisting candidates who are having virtual NHO technology issues, or assistance with any other concerns
Partners with Staffing Manager to support community groups such as workforce development agencies or local community colleges to leverage grassroots sourcing channels to develop talent communities to fill positions
Contacts candidates with cleared contingencies in order to eliminate risk of not meeting labor orders
Ensures all documents are scanned into the digital file management system
Trains Staffing Coordinators, Staffing Administrators, and Staffing Ambassadors on best practices and ensure standard work is followed
Maintains confidentially on candidate sensitive topics.
Tracks and maintains statistics on effectiveness of Recruitment through weekly reports on recruiting data for presentation to HR leadership and business partners
Must be able to travel as needed to conduct events in various locations within your designated Node or assigned geographical area. Transports NHE supplies and materials to/from off-site hiring events
Staffing Coordinators are required to work a flexible schedule. This means a varying shifts to include evenings and weekends in multiple sites. Overtime may also be required to support the needs of the business
Local travel up to 75% required – National travel up to 10% of the time
About You
The basic qualifications, we require
A completed Bachelor’s degree or 2+ years of internal Amazon experience in lieu of degree
Experience in a fast paced, customer oriented environment, such as operations, administrative support, customer service, retail, hospitality, staffing, recruiting, human resources or other related field
Intermediate to advanced level proficiency with Microsoft Office (Word and Excel) required
The preferred qualifications, we prefer
3+ years of experience in a fast paced, customer oriented environment, such as operations, administrative support, customer service, retail, hospitality, staffing, recruiting, human resources or other related field
Experience with Applicant Tracking Systems or other tracking and reporting systems like Salesforce
Prior experience working in Human Resources, Staffing, or Recruiting is preferred
Exceptionally strong interpersonal verbal/written skills
Ability to work with very diverse groups of people at all levels of authority.
Flexibility and adaptability in dealing with rapidly changing priorities and demands necessary, including daily work location and business line support.
Ability to work in a complex organization that is fast-paced and constantly changing to meet current challenges. This position must function in this environment on a daily basis and react quickly to meet pressing needs.
Must have strong initiative and the ability to work independently with minimal direction/supervision.
Excellent problem-solving skills and the ability to meet competing deadlines under pressure while maintaining accuracy and strong attention to detail
Bilingual written/speaking is desirable
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us
1+ years of employee and performance management experience
Bachelor's degree or equivalent, or 2+ years of Amazon (blue badge/FTE) experience
1+ years of performance metrics, process improvement or lean techniques experience
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
