Managing rates within 3E and working with Partners to ensure the matters are set up correctly and the client finance related requirements are fully understood by reviewing the client contracts.
Involve in the Matter Inception workflow process, overall ownership of completion to ensure rate agreements are reviewed in a timely manner and helping throughout the client rate negotiations.
Oversee the E-Billing process, coordinate invoice submissions with e-billing team, ensuring all issues are being followed-up and resolved promptly.
Manage the process of client on-boarding, liaise with AOS on-boarding team and provide all required documentation and fee earners’ details and their respective rates.
Manage Daily Paid Receipts from bank checking, posting payments to reporting.
Vendor setup; where the working capital controller would assist in on-boarding AOS as new clients’ vendor in order to properly process payments of AOS invoices, by providing documentation like bank reference letter, copies of business registration, supplier form etc. as required by the client.
Actively monitor client money; where the working capital controller would constantly review clients’ money with the matter Partner, and provide updates on the balances, seek instructions from the matter Partner on applying clients’ money towards our bills and/or returning any excess amount to the client when necessary.
Advise on billing and collection technical tax related matters – often cross border – seek assistance or advice from others.
Provide detailed financial information in support of bills e.g. hourly schedules, disbursements and narrative breakdowns. Prepare clients’ detailed billing schedules as requested.
Provide training to Legal PA’s for bill and time narrative completion in 3E and support them going forward
Liaise with Working Capital Controllers across the network on cross unit matters and billings.
Client, commercial and relationships
Use and promote the Pricing and Profitability Models, provide appropriate support and assistance to Partners and working capital manager (WCM) on pricing of matters and reporting on matter profitability
Understand local and global client rate agreements, support the WCM in other offices on global / regional client rate negotiations
Regular meetings with Partners to review the working capital on their current matters.
Comprehensive follow-up of action items, such as time transfer, time write off, disbursements, queries etc.
Deal with enquiries from clients, Partners and fee earners relating to financial aspects of client matters.
Develop and maintain relationships with finance contacts at key clients to ensure prompt and efficient processing of AOS’s bills and collection of cash.
Develop close relationships with BD teams across the network and provide financial support.
What you will have
Competencies for success
Three to five years or more experience in a credit control management role in a leading company, preferably professional services type environment or B2B in a complex billing environment
Ability to influence Partners and stakeholders for effective and efficient decision making, esp. prompting actions from parties, both internally and externally, in driving positive impact and progress at all stages of the matter and contract to cash cycle.
Excellent communicator; able to explain complex issues to both financial and non-financial stakeholders.
Result driven; having a proactive, goal orientated approach to decision making.
Outstanding interpersonal skills and inquisitive.
Qualifications and work experience
Bachelor’s degree in a relevant discipline
Strong technical skills including work knowledge in Excel and Word
Experience with Elite 3E is a distinct advantage but not essential.
Excellent written, oral and presentation skills in English, Cantonese and Mandarin
What we can offer you
To learn more about the culture and benefits available at A&O Shearman, please visit: Culture and benefits | A&O Shearman careers
Should you require additional support at any stage of the recruitment process due to a disability or a health condition, please do not hesitate to contact a member of our recruitment team who will work with you to provide any adjustments as required.
We are an equal opportunities recruiter and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.
- NO AGENCIES PLEASE - A&O Shearman does not accept unsolicited CVs. For further information, please see our UK Recruitment Agency Policy and our commitment to direct sourcing here.
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