Maintain project documentation and provide regular status updates to leadership
Facilitate meetings and assist with project planning and execution
Support the make-ready process by helping ensure work is accurate, updated, and completed on schedule
Assist site teams remotely with service-related processes, including scheduling, dispatching, purchase orders, invoicing, and turn planning
Identify opportunities to streamline processes and leverage technology to improve efficiency and reduce administrative burden
Escalate project risks or issues as appropriate to keep initiatives on track
Who You Are
Organized, proactive, and highly detail-oriented
Comfortable managing multiple priorities in a fast-paced environment
A strong communicator who can build relationships across teams and levels of the organization
Solution-focused with the ability to adapt to changing priorities
Collaborative and committed to delivering high-quality results
What You Have
Bachelor's degree preferred or equivalent combination of education and experience
At least 2 years of administrative, project coordination, operations support, or service coordination experience
Experience supporting maintenance, service, operations, or field-based teams preferred
Strong verbal and written communication skills
Proficiency with Microsoft Office and the ability to learn new systems and technology quickly
Strong organizational skills with the ability to manage competing deadlines
Benefits
Medical, dental, vision, and life insurance options
HSA with company contributions and Flexible Spending Accounts (FSA)
Company-paid short- and long-term disability coverage
401(k) and Employee Stock Purchase Plan
Tuition Assistance Program
Commuter benefits and pet insurance
Up to 100% reimbursement for job-related professional certifications and licensing
Paid parental leave of up to 16 weeks
Employee discounts on travel, technology, fitness, and more
15 hours of paid volunteer time annually
Professional development and career growth opportunities
What You Need to Know
Application Deadline: The initial deadline for applications is November 25, 2026. Applications submitted after this date may still be considered on a rolling basis until the position/program is filled. We encourage all interested candidates to apply as early as possible. If a final decision has not been made by the initial deadline, subsequent applications will be reviewed as they are received.
Candidates extended an offer will be required to undergo pre-employment screening that includes checking references, a four-panel drug screening that excludes marijuana testing, employment verification & criminal background check.
AIR values diversity and provides equal employment opportunities to all employees and applicants for employment. AIR prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
