Accor
From Accor's careers page
Status: listed on the employer's own careers page when we last checked (daily). Confirm on their site before applying.
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.
By joining Accor, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality. Discover the life that awaits you at Accor, visit https://careers.accor.com/
Do what you love, care for the world, dare to challenge the status quo! #BELIMITLESS"
Provide day-to-day administrative assistance to the Director of Security and Security Management team.
Prepare, format, update, and maintain departmental documents, reports, memos, and correspondence.
Manage incoming and outgoing departmental emails and communications.
Organize meetings, prepare agendas, record meeting minutes, and follow up on assigned action items.
Maintain an organized filing system for both electronic and physical documents.
Handle confidential information and departmental records with discretion.
Assist in preparing daily, weekly, and monthly security reports.
Maintain records of security incidents, investigations, lost and found cases, and other departmental activities.
Ensure accurate documentation and proper filing of incident reports and relevant supporting documents.
Monitor departmental records and ensure documentation is updated and readily accessible to authorized personnel.
Assist in preparing presentations, statistical reports, and departmental summaries.
Assist with preparing and updating security team duty rosters and attendance records.
Coordinate staff meetings, training sessions, and departmental briefings.
Maintain records of employee training, certifications, and departmental attendance.
Assist with onboarding documentation and administrative arrangements for new Security Department employees.
Coordinate communication between security personnel and other hotel departments.
Support the Security Department in maintaining administrative records related to hotel policies, procedures, and safety standards.
Assist in organizing documentation for internal audits and compliance inspections.
Ensure that sensitive security information, incident reports, and employee records remain confidential.
Perform all duties in accordance with Fairmont and Accor standards, hotel policies, and departmental procedures.
Oversee lost and found process
Bachelor's degree or relevant administrative experience preferred.
Previous experience in an administrative assistant, coordinator, or office support position is an advantage.
Previous hotel or hospitality experience is preferred.
Knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
Strong organizational, multitasking, and time-management skills.
High level of accuracy and attention to detail.
Ability to handle confidential information professionally.
Strong interpersonal and communication skills.
Ability to work independently and as part of a team.
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